Privacy Policy

Effective date: July 2026

Overview

Geospatial Data Reference System LLC, operating publicly as GDRS, provides geospatial data intelligence, infrastructure data organization, construction intelligence, asset intelligence, and operational reference services. This Privacy Policy explains how GDRS may collect, use, disclose, retain, and protect information through gdrsgeo.com and related business communications.

Information we may collect

GDRS may collect information a visitor provides directly, including name, company, role, email address, phone number, inquiry details, newsletter requests, and business correspondence. When a separate authorized business relationship is established, project materials may include geospatial data, drawings, asset information, field records, photographs, inspection records, QA/QC data, and closeout documents.

Website analytics and interaction data

With the visitor's analytics consent, GDRS uses Google Analytics 4 and Microsoft Clarity to understand website traffic, page use, device and browser characteristics, referral sources, clicks, scrolling, and general interaction patterns. Microsoft Clarity may provide heatmaps and session-replay style recordings. GDRS configures analytics preferences so these services are not loaded until the visitor accepts analytics cookies through the website banner.

Google Search Console and Bing Webmaster Tools are used to monitor search visibility, indexing, and website technical performance. These tools may provide aggregated search and site-performance information.

Cookies and local storage

The website uses local storage to remember whether a visitor accepted or rejected analytics. If analytics is accepted, Google Analytics and Microsoft Clarity may use cookies or similar technologies according to their own practices. Visitors can change their choice at any time by selecting Analytics Preferences in the footer.

How information is used

Information may be used to respond to inquiries, communicate about GDRS services, evaluate potential engagements, provide requested content, maintain the website, understand site performance, improve content and user experience, protect systems and rights, comply with law, and perform services under a separate written agreement.

Authorized project source records

GDRS should receive only project information that the sender is authorized to share. The customer, owner, contractor, consultant, agency, or data provider is responsible for confirming that submitted geospatial data, infrastructure data, drawings, maps, photos, owner records, field records, and other materials may be used for the requested purpose.

Sensitive infrastructure information

Do not submit confidential, classified, controlled unclassified, export-controlled, security-sensitive, critical-infrastructure, customer-restricted, or project-sensitive information through public website links, general email, newsletter requests, social media, or other unapproved channels. Any sensitive project intake must be established through a separate written agreement and an approved data-transfer process.

Service providers and disclosure

GDRS does not sell personal information. Information may be disclosed to website hosting, analytics, communications, security, professional-advisory, or project-support providers when reasonably necessary to operate the business, perform an agreed service, comply with legal obligations, or protect rights and systems. Each engagement may establish additional confidentiality and data-handling requirements.

International access and transfers

The website may be accessed internationally. Information may be processed in the United States or other locations used by GDRS service providers. Project-specific privacy, localization, transfer, retention, and security requirements must be addressed during contracting before sensitive project data is provided.

Retention

GDRS retains website inquiries and business communications only as reasonably necessary for the purpose collected, legitimate business records, legal obligations, dispute resolution, and security. Project data retention is governed by the applicable written agreement and approved data-handling process.

Security

GDRS uses reasonable administrative, technical, and organizational safeguards appropriate to the information and delivery environment. No website, email, cloud service, or internet transmission is completely secure. Sensitive project records must be submitted only through agreed and authorized channels.

Third-party services

The website may link to LinkedIn, email services, mapping platforms, analytics providers, or other third-party resources. Their privacy practices and terms are controlled by those providers.

Privacy choices and requests

Visitors may reject analytics through the banner or reopen the settings through the footer. Requests concerning information provided directly to GDRS may be sent to info@gdrsgeo.com. GDRS may need to verify the requester's identity and authority before acting.

Policy changes

GDRS may update this policy as the website, services, analytics tools, legal requirements, or business practices change. The effective date will be updated when material revisions are published.

Contact

Privacy questions may be sent to info@gdrsgeo.com or by phone at +1 (832) 684-6640.